HR & Administration Associate

Position: HR & Administration Associate Job Type: Full-time Team: Human Resources Reports to: Director, HR and Chief Financial Officer

The Global FoodBanking Network (GFN) seeks to nourish the world’s hungry through uniting and advancing food banks. Founded in 2006, GFN connects food banking organizations in more than 40 countries that together serve more than 16 million people annually. We believe that food banks are an integral and viable solution in empowering the world to defeat hunger and change lives, while at the same time mitigating food waste and the environmental consequences of such waste.

Our goal is to support communities in their fight against hunger and food insecurity through advancing the food banking model. GFN launched a new strategic plan in 2019 that charts continued growth with an ambitious vision to help enable its food bank members to materially increase the amount of food distributed to those in need, distribute more nutrient-rich foods, and strengthen the resilience of their communities. Its major goals include:
  • Increase the number of people served by food banks with which GFN currently works;
  • Expand food banking in Asia and Sub-Saharan Africa;
  • Support food banking organizations in distributing a greater diversity of foods;
  • Build a trusted global network of food rescue and relief organizations.
Our 2030 vision is a global network of community-led food banks that serve meals to 50 million people facing hunger. Our team provides best practices, partners, and resources to food bank founders and organizations to help them fight hunger more effectively. In the next five years, we are especially aiming to come alongside changemakers in low-income communities, primarily those based in Asia, Sub-Saharan Africa, and Latin America.
The Opportunity:
We are seeking to hire a detail-oriented, enthusiastic individual to help support the Finance, HR, and Administration functions of the organization. This is a great opportunity to learn and grow in an international role for a rapidly growing organization. This position will work closely with the CFO and HR Director on all aspects of the back-office operations taking ownership of various responsibilities and projects. This role reports to both the CFO and HR Director. Responsibilities:
  • Assist in providing a positive and seamless onboarding experience for new hires from point of offer through benefits enrollment and completion of orientation.
  • Liaison with Paychex and accounting to effectively administer domestic payroll compliance. Review and submit third-party international payroll vendor invoices for monthly processing.
  • Liaison with an insurance broker and all benefit carriers. Review monthly invoices to ensure that coverage is correct. Analyze annual insurance options to enable the selection of a robust benefits package that is also cost-effective.
  • Create, maintain, and update employment records related to hiring, transferring, promoting, changing compensation, and terminating. Update staff organization charts and staff rosters including contact information. Create annual PTO logs.
  • Assist with various employee engagement programs including scheduling new hire check-in meetings, onboarding information sessions, and coordination/tracking of training sessions.
  • Assist with administration of performance evaluations, 360 feedback mechanisms, and annual job description updates.
  • Assist in ensuring HR compliance including updating policies and preparing government reports such as EEO1 and workers compensation.
  • Assist with the annual audit of policies and updates in compliance with federal and state regulations.
  • Maintain contract files. Ensure all signatures have been obtained. Assure final executed copies are filed.
  • Ensure state registration information is updated annually and all registrations are complete and sent to the processor.
  • Become the expert in the use of the phone system and train staff.
  • Manage the travel request process carrying out research of the status of each destination.
  • Create and update forms using Excel, Word, and Adobe.
  • Assist with the planning and execution of staff retreats.
  • Provide office services/administrative support including, answering phones, checking office mail, making deposits, ordering supplies, and general correspondence.
  • Provide support for a variety of projects for both Finance, HR, and administration.
  • Completed, at a minimum, a bachelor’s degree in human resources, business management, related field, or relevant experience.
  • Proven ability to utilize discretion, professionalism and maintain confidentiality in the performance of all duties.
  • Exceptional planning and organizational skills. High attention to detail and accuracy.
  • Prior Administrative Assistance and/or Human Resources experience required.
  • Ability to work effectively in a remote environment, primarily utilizing digital tools. The position is expected to use Zoom, Teams, a virtual filing system, and project management tools daily.
  • Culturally sensitive and globally-minded.
  • English proficiency (Required) and Spanish (Preferred).
  • A sincere interest in furthering GFN’s mission.
  • An intermediate level of proficiency with MS Office, Adobe Pro, and payroll systems (PayFlex is helpful but not required).
  • Ability to work independently and meet deadlines while pro-actively managing multiple tasks and changing priorities.
  • Experience providing a high level of customer service utilizing strong verbal and written communication skills.
  • Ability to develop and maintain productive working relationships with staff from all areas of the organization.
  • Ability to thrive in a fast-paced environment with constantly changing priorities.
  • Legally eligible to work in the United States (Required).
To Apply: Please email a cover letter and resume to EOE The Global FoodBanking Network embraces a philosophy that recognizes and values diversity. Its goal is to attract, develop, and retain a talented, diverse workforce in a culture where all employees will contribute to their fullest potential.